Rocky Mountain News daily and weekly newspaper Wm. N. Byers, proprietor 387 Larimer Street, Denver, Colorado. Creator: Duhem Brothers Date:1869-1879 The Rocky Mountain News offices, a brick storefront in Denver, Colorado; men pose, and signs read: "News Block," "Railway Land Office," and "Frank M. Elkins Stationer and News Dealer. Photo included in album; title printed on page, with: "Blank book manufactory and job printing establishment, oldest, largest, and best in the territory."; Printed at top of album page: "A. B. Ingols, manufacturer and dealer in Colorado gold jewelry, diamonds, watches, clocks, silver and plated ware, 263 and 265 Fifteenth Street, Denver, Colorado.;" at bottom: "C. Johnson, wholesale and retail dealer in boots and shoes, 230 Fifteenth Street, Denver, Colorado." Denver Public Library Special Collections.
Not everyone is equal on accounting package needs
The following article first appeared in my monthly column "Focus on Weeklies," May 2000, Newspapers and Technology.
By Rob Carrigan, robcarrigan1@gmail.com
When President Calvin Coolidge addressed the society Newspaper Editors on Jan, 17, 1925, he said, "The business of America is business."
With a fulmination like that, and 75 years head tart, you would think the ink-stained wretches would have enough time to come up with a decent newspaper accounting package. And while the industry was at it, why not put in place proper accounting processes to conduct the business of American Newspapers?
I'm not saying the perfect package doesn't exist, but I haven't seen it. In defense of software vendors, what I think is the perfect package may not be perfect for someone else. That is because we are all newspaper people, and we can't seem to agree on anything. We are all smarter than the next bear and have a better way of doing things, general accounting practices be dammed.
Good packages exist. Their are some universal themes that most newspaper accounting folks say they need at a minimum. Among those needs are easy imports from common spreadsheet applications, portability from physical site to site, good audit trail features and accessible search capabilities.
The crux of the matter is that we must be able to get accurate accounting for projections, keeping score, and deciding what products to offer when.
Production management depends on access to accounting information for expense control. The same is true editorial, advertising, circulation and every other department you can dream up. And nobody wants to do the same thing over and over again, if they don't have to.
That is why, at least theory, a system that takes all pertinent accounting information — from the first contact with the customer, right on through production, scheduling, billing, payment and beyond — is desirable. No re-keying, no faxing to a central office, no I told so-and-so to charge such-and-such, and no duplication of work. In short, all newspaper functions taken care of with one system that automates any and all tasks it can. The perfect system does all you work for you and gives you just the information want and no more.
Some folks want more than others. Some publishers need everything down to the historical restatement computation and common ratiowith the long-term summaries. Other publishers just want to know if they have enough in the bank to make payroll.
The bottom line is our accounting system must be able to collect, measure, interpret and communicate financial information in a consistent manner in order for that information to be useful. We need that base level — if we plan to stay in business.
Rob Carrigan specialized in pre-press system for weekly newspapers. At the time of this writing, he was the publisher of the Ute Pass Courier in Woodland Park, the Gold Rush in Cripple Creek, and the Pikes Peak Journal in Manitou Springs, all Westward Communications Inc. weeklies in Colorado.
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